Category: Meetings

The AI3 & SOI Asia Joint Meeting for Spring 2017 will be hosted by Sam Ratulangi University (UNSRAT), from 15-17th May, 2017 at the city of Manado, North Sulawesi, Indonesia.  Representatives from all partners will gather for 3 days to share information and discuss the directions for both projects. For more details, check the meeting webpage.

The AI3 & SOI Asia Joint Meeting for Spring 2016 will be hosted by Universiti Sains Malaysia, from 26-28th May, 2016 at USM main campus, in Penang, Malaysia.

Representatives from all partners will gather for 3 days to share information and discuss the directions for both projects. More details will be updated in this page.

If you need an invitation letter, please fill in the Invitation Letter Request form. (or access the URL: http://goo.gl/forms/jWPnfHsm89)

To register, kindly fill in the Registration Form. (or access the URL: http://goo.gl/forms/KWegq26zHG).

Registration Deadline is 2nd May 2016.

MEETING VENUE

The meetings will be held at the USM main campus in Penang, Malaysia.

Thursday, 26 May 2016 – Meeting Room Level 7, School of Computer Sciences, USM.

School of Computer Sciences,

Universiti Sains Malaysia,

11800, Pulau Pinang, Malaysia.

Friday, 27 May 2016 & Saturday, 28 May 2016 – Dewan Persidangan Universiti, USM.

Dewan Persidangan Universiti (DPU),

Universiti Sains Malaysia,

11800, Minden, Penang, Malaysia.

PROGRAM OR AGENDA

[OPTIONAL] DAY 1 Morning (Half Day) – 26th May (Thursday)

A half-day workshop is being organized at USM on “Developing Responsive Web Applications using HTML5 and CSS3” (http://www.nav6.usm.my/nav6-training/responsive-web-with-html5-css3-workshop/).

It is free of charge to AI3 / SOI Asia partners.

Note: Registration for the half-day workshop for AI3 / SOI Asia partners is done via the AI3 & SOI Asia Joint Meeting Spring 2016 registration page.

09:00 – 13:00  Workshop – “Developing Responsive Web Applications using HTML5 and CSS3”

13:00 – 14:00  Lunch break

DAY 1 Afternoon (Half Day) – 26th May (Thursday)

14:00 – 14:30  Registration for AI3/SOI Asia Meeting

14:30 – 14:45  Introduction to AI3 and SOI Asia Joint Meeting 2016

14:45 – 16:00  Operation Task Force Meeting

16:00 – 16:30  Tea break

16:30 – 18:00  Operation Task Force Meeting

18:00  Depart for Official Dinner (sponsored by USM)

DAY 2 – 27th May (Friday)

08:45 – 09:00  Registration Opening

09:00 – 10:15  SOI Asia Meeting

                      – Site updates

                      – Review of Operation Task Force

10:15 – 10:45  Tea break

10:45 – 12:00  Welcome Speech by Vice Chancellor of USM

11:00 – 12:00  Keynote Speeches

                      – Keio University: Prof. Jun Murai

                      – MOOCs: Dr. Aisyah Saad Abdul Rahim (USM)

12:00 – 14:45  Lunch break, Friday Prayers

14:45 – 16:00  Research Presentations

16:00 – 16:30  Tea break

16:30 – 18:00  Research Presentations

18:00  Depart for Official Dinner (sponsored by AI3 & SOI Asia)

Heritage Zone Night Walk: If the weather permits, we will have a short (60 minutes) walk around the Georgetown Heritage Zone near Little India on Friday night after the SOI Asia sponsored dinner. You are encouraged to wear comfortable shoes on Friday if you wish to join the walk.

DAY 3 – 28th May (Saturday)

08:30 – 10:00  Business/Entrepreneurship Session/Academic steering meeting

10:00 – 10:30  Tea break

10:30 – 11:30  Academic Steering Committee (Planning Discussion for Academic Session 2016/2017)

11:30 – 13:00  Director’s Meeting

13:00 – 14:00  Lunch Break (+ continue the meeting if needed)

14:00 – 14:30  Wrap-up & Closing

TRANSPORTATION

Bus pick up schedules:

We will arrange a bus for pick up from the hotel to the meeting venue. Please gather at the hotel lobby before the following time.

Day 1 (Thursday, 26 May 2016): 8.15 a.m. (for HTML5 workshop)

Day 1 (Thursday, 26 May 2016): 1.30 p.m. 

Day 2 (Friday, 27 May 2016): 8.15 a.m.

Day 3 (Saturday, 28 May 2016): 8:00 a.m.

Arrival & Departure (Airport – Hotel)

There will be no transportation provided from the airport to hotel and vice versa. Please make your own transportation arrangements. The official white airport taxi from the airport to the hotel costs approximately RM 34. 

VISA REQUIREMENTS 

Most nationalities do not require visas for social or business visits to Malaysia. Visitors to Malaysia must be in possession of a valid passport or travel document with a minimum validity of six months beyond the period of stay.

Please check the following website to ascertain if you require a visa for your visit to Malaysia:

http://www.imi.gov.my/index.php/en/main-services/visa

ACCESS & MAPS

Universiti Sains Malaysia (USM) Main Campus is located at the east side of Penang Island in Malaysia. The campus is located near to the Penang Bridge and it is about 17-20 minutes away (by taxi/car) from the Penang International Airport.

USM MAIN CAMPUS (MAP: http://maps.usm.my/campus/)
Address: Universiti Sains Malaysia, 11800 USM, Pulau Pinang, Malaysia.

ACCOMMODATIONS

The recommended hotel is Eastin Hotel Penang.

Address: 1 Solok Bayan Indah, Queensbay, 11900 Bayan Lepas, Penang, Malaysia.        Tel: +604-612 1111

Eastin Hotel Penang is a 4-star hotel overlooking the Malacca Strait, this ritzy hotel in a striking, modern high-rise is a 5-minute walk from Queensbay Mall and 13km from Kek Lok Si temple. Featuring solid wood furniture and sleek decor, the modern rooms offer free Wi-Fi, desks and minibars; some have sea views.

    Distance to and from airport (by taxi/car): 12-15 minutes/20-22 minutes

    Distance to and from USM (by taxi/car): 8-10 minutes/9-10 minutes

All rooms are provided with the following: Twin or king size beds,  a new LCD TV with 29 channels, IDD Telephone, internet access, coffee/tea making facilities, fully stocked mini bar, hair dryer, iron and ironing board, safety box in room, fire escape signage and electronic key-card for room access.

For more details, please visit https://www.eastin.com/pg/.

GUIDE TO PENANG

Penang, known as “Pearl of the Orient” to many people, is one of the famous islands in South-East Asia. It is renowned for its culture, food and heritage. However, this is not all that she has to offer. Minutes away from the busy city center lies another attraction of Penang, her natural beauty. This turtle shaped island offers miles of idyllic beaches with swaying palm trees, and soothing hill for those who seek refuge from the tropical heat.

The capital of Penang, George Town was named after King George III of England. George Town was awarded city status by the royal charter on January 1st 1957. Located in the heart of the city is one of South East Asia’s largest collections of Pre-war buildings. In order to preserve the heritage of Penang, modern structures are built surrounding these pre-war buildings. Some of these structures are built more than 100 years ago. A number of effort and money has been invested by the state government and private investors to preserve the beauty of these structures. As a reward for the effort, Penang was formally inscribed as a UNESCO World Heritage Site on 7th July 2008.

The State of Penang or Negeri Pulau Pinang in Malay is made up of Penang Island and Province Wellesley, which is on the peninsula. In the year 1985, one of South East Asia’s longest bridges was build across the channel to connect the island with the peninsula. The bridge has great impact on the citizens and the development of the island. The bridge eases the transportation of raw materials and finished products to and from the factories located in the industrial free trade zone of Penang.

 The development of Penang has also turned Penang into a shopping paradise. You will be able to find things like handicraft, jewellery, clothes and many more at attractive prices.

Other than that, Penang is also known as the “Food Paradise in Asia” with a variety of famous local cuisines that anyone must try whenever they visit Penang. The multiracial and multicultural society in Penang gave birth to a wide variety of cuisines which include Malay food, Chinese food, Indian food and more.

Useful Links:

• Tourism Penang
• Penang Hop-On-Hop-Off
• Virtual Tourist to Penang
• Asia Web Direct Guide to Penang

Credits: http://www.tourismpenang.net.my/

CONTACTS

If you need any assistance, please drop an email at “secretariat@soi.asia“.

This fall, from Oct 16 to 19, the joint bi-annual meeting with will be hosted by Keio University at Hiyoshi Campus, located at the city of Yokohama, Japan. Representatives from all partners will gather for 3 days to share information and discuss the directions for both projects. More details will be updated in this page.

We kindly ask all participants to fill in the registration form (or access the URL:https://goo.gl/T89F9H).

PROGRAM

This meeting will be held in 2 days in different venues in Hiyoshi Campus, in Yokohama. The last day will be held in Mita Campus, in the heart of Tokyo. Please check the schedule below (tentative).

DAY 1 – Oct 16(Fri)
＊ Meet on 2nd Floor of Collaboration Complex (Kyosei-Kan)
(in front of the elevator) at 9:30
＊ Venue: HIYOSHI Campus (来往舎　Raiosha, 2F Large Meeting Room)
＊ Wireless: SSID：sfc-soi / Pass：0466493414

9:30 – 9:50 Registration
9:50 – 10:00 Greetings by Professor Jiro Kokuryo
Vice President of Keio University
International Collaboration
10:00 – 10:15 Opening
10:15 – 12:15 Site Updates
12:15 – 14:00 Lunch @ Faculty Lounge
Friday Pray @ Yagami Campus
14:00 – 16:00 Research Presentations
– Achmad Husni Thamrin
– Dita Oktaria
– Marcos Sadao Maekawa
– Komkid Topoklang
– Eliko Akashi
– Goi Chin Hoe

16:00 – 16:15 Break
16:15 – 18:15 SOI Asia Academic Steering Meeting

DAY 2 – Oct 17 (Sat)
＊ Meet on 2nd Floor of Collaboration Complex (Kyosei-Kan)
(in front of the elevator) at 9:30
＊ Venue: HIYOSHI Campus (独立館　Fourth Building Independence Wing, 3F D309)
＊ Wireless: SSID：sfc-soi / Pass：

9:30 – 10:00 Registration
10:00 – 12:00 Operators Task Force Meeting
12:00 – 12:15 Break
12:15 – 13:00 Partner presentation (1) YAMAHA
13:00 – 14:15 Lunch
14:15 – 15:00 Internship Discussion
15:00 – 15:30 Partner presentation (2) SKY Perfect JSAT
15:30 – 16:15 Presentation by Professor Jun Murai
16:15 – 16:45 Photo Session & Break
16:45 – 18:00 Directors Meeting
18:00 – 18:30 Meeting Summary & Closing
18:30 – 20:00 Official Dinner @ Faculty Lounge

DAY 3 – Oct 18 (Sun)
Follow-up Meetings will be planned if necessary.

DAY 4 – Oct 19 (Mon)
10:00-18:00
International Symposium on Double Degree Strategy 2015
Organized by Keio University, T.I.M.E. Association and SOI Asia
＊ Venue: MITA Campus
＊ Meet on 2nd Floor of Collaboration Complex (Kyosei-Kan) (in front of the elevator) at 8:45, then take a train to Mita station.
＊ This symposium will be attended by delegates from European and Japanese universities as well as SOI Asia / AI3 members
＊ Reception start at 18:00

ABOUT VISA

Japan requires visa for many countries in Asia. We strongly reccomend you to confirm with the closest Consulate of Japan and check which are the required documents for single short-term stay visa.

We will be able to provide invitation letter for any of the registered participants.

You can also find information in the Ministry of Foreign Affairs of Japan website.

http://www.mofa.go.jp/j_info/visit/visa/index.html

Some countries have been exempted of visa for short-term stay

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

ACCESS & MAPS

Keio University’s Hiyoshi Campus is located in the city of Yokohama, in the south of Tokyo. The closest train station is Hiyoshi station and it is served by two train lines (Toyoko Line and Meguro Line) and one subway line (Yokohama Municipal Subway – Green Line). It is less than 20-min distant from some major stations in the Tokyo metropolitan Area:

Yokohama station: about 12 minutes

Shibuya station: about 19 minutes

Meguro station: about 20 minutes

(from Tokyo station: about 40 minutes, from Shinjuku station: about 35 minutes) 

HIYOSHI CAMPUS (MAP http://www.keio.ac.jp/en/maps/hiyoshi.html)
Address: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama, Kanagawa 223-8521 – Japan
Hiyoshi station (Toyoko Line/Meguro Line/Green Line)

STAY

We would recommend all participants to stay at Keio’s Seminar Guest Rooms, located in the Collaboration Complex (Kyoseikan), in Hiyoshi Campus. This facility is located inside the campus, 1-min from Hiyoshi station.

ROOM RATES AND AMMENITIES

Single room: 4,000 yens/night

Twin room: 7,000 yens/night

Each room is equipped with: Internet (LAN port only, please bring a cable), bathrobe, refrigerato, glass, mug, electric kettle, flash light, soap, shampoo, rinse, toothbrush and toothpaste, toothbrush cup, bath towel, face towel, and dust box.

For more details about Keio’s Seminar Guest Rooms, please access the website:

http://www.ic.keio.ac.jp/keio_student/short_prog/leadership/kyoseikan.html

Accommodation

Seminar Guest Rooms located at Kyoseikan,
Collaboration Complex, 7F on Keio University Hiyoshi Campus
http://www.ic.keio.ac.jp/keio_student/short_prog/leadership/kyoseikan.html
http://www.kcc.keio.ac.jp/english/floor.html

CONTACTS

If you need any assistance, please contact Mr. Tetsuya Hayashi (Keio University) or Mr. Kohei Kosuge (Keio University):  secretariat@soi.asia

ABOUT VISA

Japan requires visa for many countries in Asia. We strongly reccomend you to confirm with the closest Consulate of Japan and check which are the required documents for single short-term stay visa.

We will be able to provide invitation letter for any of the registered participants.

You can also find information in the Ministry of Foreign Affairs of Japan website.

http://www.mofa.go.jp/j_info/visit/visa/index.html

Some countries have been exempted of visa for short-term stay

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

SOI & AI3 Meeting Spring 2014, Yokohama, Japan

This Spring, from May 21 to 23, the joint bi-annual meeting with will be hosted by Keio University at Hiyoshi Campus, located at the city of Yokohama, Japan. Representatives from all partners will gather for 3 days to share information and discuss the directions for both projects. More details will be updated in this page.

We kindly ask all participants to fill in the registration form (or access the URL:http://www.soi.asia/soi-asia-meeting-2014/registration).

PROGRAM

This meeting will be held in 3 days in different venues in Hiyoshi Campus, in Yokohama. The last day will be held in Mita Campus, in the heart of Tokyo. Please check the schedule below (tentative).

DAY 1 – May 21 (Wed)
Venue: HIYOSHI Campus
Room: Raiousha 2F (Middle Meeting Room) 

12:30 Meet at Collaboration Complex, 2F (elevator hall)

12:30 – 13:00 Registration

13:00 – 14:30 Operation Task Force

14:30 – 15:00 Coffee Break

15:00 – 16:30 Site Update

16:30 – 17:30 HIYOSHI Campus tour

18:00 – Optional Dinner (Sushi)

DAY 2 – May 22 (Thu)
Venue: HIYOSHI Campus
Room: Collaboration Complex, 5F (KBS Large Meeting Room)

09:30 – 10:00 Registration

10:00 – 12:00 Research Presentation

　　　　　▶︎ 10:00 – 10:30 Rizal Muhammad Nur (Institut Teknologi Bandung)

　▶︎ 10:30 – 11:00 Kotaro Kataoka (Indian Institute of Technology Hyderabad)

　▶︎ 11:00 – 11:30 Myunes Shareef (Keio University)

　　　　　▶︎ 11:30 – 12:00 Hiromi Uwabo (Keio University)

12:00 – 13:00 Lunch

13:00 – 13:30 Welcome Speech (Prof. Keiko Okawa)

     Opening Speech (Prof. Jun Murai)

13:30 – 13:45 Photo Session (Collaboration Complex entrance)

13:45 – 15:30 SOI-Asia Academic Steering Meeting

15:30 – 16:00 Coffee Break

16:00 – 18:00 Partners Presentation

　　　　　▶︎16:00 – 16:30 NTT Data

　　　　　▶︎ 16:30 – 17:00 Weathernews

　　　　　▶︎ 17:00 – 17:30 YAMAHA

　　　　　▶︎ 17:30 – 18:00 JSAT

18:30 – Welcome Dinner at Raiousha

DAY 3- May 23 (Fri)
Venue: MITA Campus
Room: Higashi-kan, 4F (Seminar Room)

09:00 Meet at Collaboration Complex, 2F (elevator hall)

09:00 – 10:00 Move to Mita Campus

10:00 – 11:30 AI3 and SOI Asia Directors meeting

11:30 – 13:30 Lunch (12:30-13:00 Prayer Time)

13:30 – 15:00 AI3 and SOI Asia Directors meeting

15:00 – Optional Tour (TBD)

ABOUT VISA

Japan requires visa for many countries in Asia. We strongly reccomend you to confirm with the closest Consulate of Japan and check which are the required documents for single short-term stay visa.

We will be able to provide invitation letter for any of the registered participants.

You can also find information in the Ministry of Foreign Affairs of Japan website.

http://www.mofa.go.jp/j_info/visit/visa/index.html

Some countries have been exempted of visa for short-term stay

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

ACCESS & MAPS

Keio University’s Hiyoshi Campus is located in the city of Yokohama, in the south of Tokyo. The closest train station is Hiyoshi station and it is served by two train lines (Toyoko Line and Meguro Line) and one subway line (Yokohama Municipal Subway – Green Line). It is less than 20-min distant from some major stations in the Tokyo metropolitan Area:

Yokohama station: about 12 minutes

Shibuya station: about 19 minutes

Meguro station: about 20 minutes

(from Tokyo station: about 40 minutes, from Shinjuku station: about 35 minutes) 

HIYOSHI CAMPUS (MAP http://www.keio.ac.jp/en/maps/hiyoshi.html)
Address: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama, Kanagawa 223-8521 – Japan
Hiyoshi station (Toyoko Line/Meguro Line/Green Line)

MITA CAMPUS (MAP http://www.keio.ac.jp/en/maps/mita.html)
Address: 2-15-45 Mita, Minato-ku, Tokyo 108-8345 – Japan
Mita station (Subway Mita line, Asakusa line)
Tamachi station (JR Yamanote line, JR Keihin Tohoku Line)

STAY

We would recommend all participants to stay at Keio’s Seminar Guest Rooms, located in the Collaboration Complex (Kyoseikan), in Hiyoshi Campus. This facility is located inside the campus, 1-min from Hiyoshi station.

ROOM RATES AND AMMENITIES

Single room: 4,000 yens/night

Twin room: 7,000 yens/night

Each room is equipped with: Internet (LAN port only, please bring a cable), bathrobe, refrigerato, glass, mug, electric kettle, flash light, soap, shampoo, rinse, toothbrush and toothpaste, toothbrush cup, bath towel, face towel, and dust box.

For more details about Keio’s Seminar Guest Rooms, please access the website:

http://www.ic.keio.ac.jp/keio_student/short_prog/leadership/kyoseikan.html

 

BOOKING A ROOM

The committee will be in charge of the reservations. If you have any questions, please contact us. Payments must be handled directly to the organizing committee (Dr. Husni).

OTHER HOTELS

If you want to enjoy Tokyo or Yokohama, you can find a wide variety of hotels within a 30-minute train ride from Keio’s Hiyoshi Campus.

• RICHMOND HOTEL (Musashi-Kosugi station, 2 stops from Hiyoshi)  http://richmondhotel.jp/en/musashikosugi/

• CERULIAN TOWER TOKYU HOTEL (Shibuya station, 19 minutes from Hiyoshi)  http://www.ceruleantower-hotel.com/en/

• SHERATON MIYAKO HOTEL TOKYO (Shirokanedai station, 24 minutes from Hiyoshi) http://www.miyakohotels.ne.jp/tokyo/english/index.html/

• YOKOHAMA BAY SHERATON HOTEL (Yokohama station, 15 minutes from Hiyoshi)

* We kindly ask you to inform in which hotel you are going to stay during the meeting.

CONTACTS

If you need any assistance, please contact Mr. Tetsuya Hayashi (Keio University) or Mr. Datu (ITB): meeting2014-s@lists.soi.asia

SITE UPDATE

USM

UNHAS

UCSY

UCSM

ITC

ITB

BUET

UB

UNTL

ＲＥＳＥＡＲＣＨ　ＰＲＥＳＥＮＴＡＴＩＯＮ

Mr. Rizal Muhammad NurUNHAS

Mr. Myunes Shareef

Mr. Kotaro Kataoka

Ms. Hiromi Uwabo

PARTNERS PRESENTATION

NTT Data

Weathernews

YAMAHA

JSAT

*if you want presentation materials, please contact Mr. Tetsuya Hayashi (Keio University) or Mr. Datu (ITB): meeting2014-s@lists.soi.asia

MEETING LOG

Director’s Meeting

Operation Meeting

PROGRAM

This meeting will be held in 3 days in different venues in Hiyoshi Campus, in Yokohama. The last day will be held in Mita Campus, in the heart of Tokyo. Please check the schedule below (tentative).

DAY 1 – May 21 (Wed)
Venue: HIYOSHI Campus
Room: Raiousha 2F (Middle Meeting Room) 

13:00-17:00 Operation meeting

DAY 2 – May 22 (Thu)
Venue: HIYOSHI Campus
Room: Collaboration Complex, 5F (KBS Large Meeting Room)

9:30-12:00 Site report, talk slots from industry

13:30-17:00 Research presentations, Working Groups

19:00- Dinner

DAY 3 – May 23 (Fri)
Venue: MITA Campus
Room: Higashi-kan, 4F (Seminar Room) 

9:30-12:00 Directors meeting

13:30-16:00 Directors meeting

HOW TO GET TO KEIO UNIVERSITY – HIYOSHI CAMPUS

Keio University’s Hiyoshi Campus is located in the city of Yokohama, in the south of Tokyo. The closest train station is Hiyoshi station and it is served by two train lines (Toyoko Line and Meguro Line) and one subway line (Yokohama Municipal Subway – Green Line). It is less than 20-min distant from some major stations in the Tokyo metropolitan Area:

Yokohama station: about 12 minutes

Shibuya station: about 19 minutes

Meguro station: about 20 minutes

(from Tokyo station: about 40 minutes, from Shinjuku station: about 35 minutes) 

Address: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama, Kanagawa 223-8521 – Japan
Hiyoshi station (Toyoko Line/Meguro Line/Green Line)

STAY

We would recommend all participants to stay at Keio’s Seminar Guest Rooms, located in the Collaboration Complex (Kyoseikan), in Hiyoshi Campus. This facility is located inside the campus, 1-min from Hiyoshi station.

ROOM RATES AND AMMENITIES

Single room: 4,000 yens/night

Twin room: 7,000 yens/night

Each room is equipped with: Internet (LAN port only, please bring a cable), bathrobe, refrigerato, glass, mug, electric kettle, flash light, soap, shampoo, rinse, toothbrush and toothpaste, toothbrush cup, bath towel, face towel, and dust box.

For more details about Keio’s Seminar Guest Rooms, please access the website:

http://www.ic.keio.ac.jp/keio_student/short_prog/leadership/kyoseikan.html

BOOKING A ROOM

The committee will be in charge of the reservations. If you have any questions, please contact us.

CONTACTS

Mr. Tetsuya Hayashi or Mr. Marcos Sadao Maekawa (Keio University, SOI Asia): secretariat@soi.asia 

SOI & AI3 Meeting Fall 2013 @ UCSM, Myanmar

This fall, our joint meeting will be hosted by University os Computer Sciences, Mandalay (UCSM), in Myanmar.
Representatives from all partners will gather for 3 days to share information and discuss the directions for both projects.

Date: Oct 27 – 29, 2013

Venue: University of Computer Sciences Mandalay (UCSM), Myanmar

Please register your attendance at the registration page soon.
This page is protected. ID and password were previously informed by email.

For more details about visa to enter Myanmar, the program and hotel, visit the official website.
OFFICIAL WEBSITE: http://www.ucsm.edu.mm/

For inquires or any other questions, please contact us at the email address: meeting2013-f[at]soi[dot]asia

SITES UPDATE

USM

BUET

UCSM

UCSY

ITC